Flottando Privacy Policy

Effective date: October 1st, 2024

1. Introduction

At Flottando, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy provides you with information on how we handle your personal data when you:

1. Visit our websites, regardless of your location,
2. Request information about or evaluate our services,
3. Request or create an account on the Flottando platform,
4. Apply for a job with us, or
5. Otherwise engage, interact, or enter into a business relationship with us.

This policy also explains your privacy rights and how the law protects you, in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (EU) 2016/679 (GDPR).

This Privacy Policy applies on behalf of Flottando Technologies SA. When we refer to "Flottando," "we," "us," or "our," we mean Flottando Technologies SA, a Swiss company registered under the company number CHE-267.797.226, with registered offices at Route de la Galaise 34, Plans-les-Ouates (Geneva), Switzerland, and its subsidiaries. For our websites, Flottando Technologies SA is the responsible legal entity and the data controller.

Please read this Privacy Policy in conjunction with any other privacy notices or fair processing notices that may apply when we collect or process your personal data. This Privacy Policy is meant to supplement other policies and is not intended to override them.

2. Scope and Applicability

This Privacy Policy applies to personal data that we process as a data controller. If you use a Customer Account on the Flottando platform, we act as a data processor for any personal data uploaded or managed through that account. In such cases, we process personal data based on our agreement with the organization linked to the Customer Account and their instructions.

3. Third-Party Links

Our websites and platform may include links to third-party websites, plug-ins, or applications. Clicking on these links or enabling such connections may allow third parties to collect or share data about you. We do not control third-party websites or their privacy policies, and we encourage you to review their terms.

4. Changes to the Privacy Policy and Your Duty to Inform Us of Changes

We regularly review and may update this Privacy Policy from time to time. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

5. Which Data Do We Collect?

We may collect, use, store, and transfer various categories of personal data depending on the Flottando services you use or your relationship with us. These categories include:

• Identity Data: First name, last name, title, date of birth, and gender.
• Contact Data: Address, email, and phone numbers.
• Professional Data: Company name, title, role, and professional background.
• Technical Data: Internet protocol (IP) address, login data, browser type and version, time zone settings, and device usage details when you interact with our websites or platform.
• Profile Data: Username, passwords, purchase history, preferences, feedback, and surveys.
• Usage Data: Information about how you use our websites or platform.
• Marketing and Communications Data: Preferences for receiving marketing materials and communication choices.
• Employment Data: Information about your employment history, qualifications, skills, and any data provided as part of a job application.

We may also generate Aggregated Data from your personal information, such as statistical or demographic data. Aggregated Data is not considered personal data as it does not reveal your identity. However, if Aggregated Data is combined with personal data, we treat the combined data as personal data and handle it according to this policy.

We do not collect any Special Categories of Personal Data (e.g., race, ethnicity, religion, or health data) unless explicitly requested by you and required for a lawful purpose.

6. How is Your Personal Data Collected?

We gather data using several methods:

• Direct Interactions: You may provide personal data by filling out forms on our website, corresponding with us, or applying for a job.
• Automated Technologies: We automatically collect Technical Data when you interact with our websites or platform using cookies and similar technologies. For more details, see our Cookie Policy.
• Third Parties: We may receive personal data from third-party analytics providers, recruitment agencies, and marketing partners.

7. Purposes for Which We Use Your Personal Data

We only use your personal data when allowed by law. The most common reasons we process your data are:

• To fulfill legal obligations.
• To perform or enter into contracts.
• Where necessary for legitimate business interests and your rights do not override those interests.
• Where you have consented to processing.

Typical uses of your personal data include:

• Creating and managing your account on our platform.
• Administering and protecting our websites and platform, including troubleshooting and security.
• Delivering relevant content and analyzing its effectiveness.
• Improving our services through analytics.
• Communicating with you about service updates or legal changes.
• Processing job applications or conducting candidate evaluations.

8. Disclosures of Your Personal Data

We may share your personal data with:

• Flottando group companies.
• Third-party service providers for tasks such as IT support, system administration, hosting, and data processing.
• Professional advisers (lawyers, auditors, etc.) for compliance or legal purposes.
• Marketing and analytics providers to analyze user behavior and improve services.
• Regulatory authorities where legally required.
• Business acquirers in the event of a merger, sale, or acquisition.